EXPENSE MANAGEMENT

The digital workflow for all your expenses. Simple and efficient since 2017.

100% compliant with German tax laws and GoBD-certified. Seamlessly connects with your ERP, accounting, or HR system. Recommended and used by DATEV.

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-230,00 €
230,00 €
Approved

2,000+ companies automate their expense management with ● Circula

Technology Companies

Professional Services

Mid-Market

7,000 positive reviews show our customers' love for Circula.

Bye bye spreadsheets and paper receipts.
Hello smooth workflows.

Submit expenses.
Effortlessly with your smartphone.

No need to fill out long forms anymore. A quick receipt scan is enough. AI-powered OCR technology automatically extracts the receipt and adds any missing data (e.g. from a calendar). Within seconds, employees can submit their expense and avoid errors.

Approve receipts and systematically reduce unauthorised expenses

Implement your travel & expense policy and categories before employees start submitting. This way, you will systematically avoid unauthorised expenses before they are incurred, and supervisors will get notified automatically if a receipt needs to be reviewed.

Accounting can control expenses without having to view every single receipt

The accounting department is automatically informed of new tasks, depending on the user role. Duplicates or non-compliant expenses are identified automatically. Reimbursement is made quickly once expenses have been checked and authorised.

Reliable and automatic data transfers to your ERP, accounting and HR systems

Circula transfers your data automatically or via One Click Integration. With every integration, we take special cases into account to systematically prevent errors from occurring.

Uncover unnecessary expenses by having all your data in one system

Credit cards, travel expenses – everything is combined on one platform. Create exports with just a few clicks and discover potential savings.

Experience the future of expense management with Circula. Say goodbye to tedious manual work and discover the efficient and straightforward way to manage your expenses.

Smart automations,
efficiency guaranteed.

Automatic
currency conversion

Circula integrates with the ECB and applies VISA exchange rates for credit card transactions.

Automatic
data detection

Circula automatically pre-populates data fields, you only need to confirm.

Automatic
expense creation

For credit card transactions, Circula will automatically create a expense.

Automatic
mileage calculation

Mileage amounts are calculated automatically for any means of transport.

Automatic
receipt matching

When you create a new expense, Circula will check your receipt storage for matching receipts.

Automatic
per diem calculation

Per diem rates are calculated automatically and based on the applicable guidelines.

Systematically secure. 100% compliant.
Circula meets German tax laws, 
GDPR and GoBD.

Server hosting
in Germany

All our servers are hosted in Germany.

Audit-proof
data storage

Data can be stored on audit-proof servers for up to 10 years.

Certified
Software

Our software architecture was developed in line with PS 880 of the Institute of German Auditors and certified as GoBD-compliant.

Automated
global per diems

Per diems for any country are calculated automatically as per the latest BMF guidelines.

Flexible
processes

Flexible approval processes, choose between expense reimbursement or corporate credit cards

Automated
system integrations

No exports without a receipt: Expenses are transferred to any accounting or ERP system.

Seemless integration.
To your ERP, accounting and HR software stack.

Our integrations also cover special cases and enable secure and cross-system data transfer as well as end-to-end process automation.

View all integrations
LATEST CUSTOMER SURVEY

With Circula, finance teams are 
5x more productive and satisfied

84%

of CFOs say that productivity 
in the company has increased

75%

time saved on expense reports in accounting teams

87%

of CFOs reported that employee satisfaction has increased throughout the company

Why Circula?
Here's what our customers say.

Easy to use

"Circula is one of the most successful software launches of the last 15 years due to its user-friendliness. Onboarding was effortless. We consistently receive positive feedback from our employees!"

Holger_Mirbach_Image
Holger Mirbach
Commercial Manager, FIDES Treuhand GmbH & Co. KG

Right Confirmity

"Circula has a software certificate, procedural documentation and it is clearly demonstrated that legal requirements and certain standards are met."

Daniel Lindner
Head of Accounting, Orthomol

Efficiency

"The workload of employees for accounting has been significantly reduced, from well over 30 minutes to five minutes per trip."

Christian_Ehrling_Image
Christian Ehrling
Director Operations, Futurice

DATEV interface

"The perfectly integrated DATEV interface provides us with the digitally pre-captured data including document images for monthly financial accounting."

Armin_Inselsp…er_Image
Armin Inselsperger
Tax Consultant, KMpro

Automate your expense 
management with Circula

Schedule an appointment for a personal demo. 
Tailored to your team, your process and your use cases.

Book a meeting
5x
faster
finance teams
Easy Setup
Ease of use
Compliant
Easy Setup
Ease of use
Compliant